"We do expense reports that don't suck" is the motto of Expensify, a new electronic (cloud based!) expense report system that Pivot will be using soon. Paul Nadeau has already done the set-up, now he's working on the training and roll-out plan.
Expensify is super cool. Really. It makes doing your expense reports pretty much a point and click process. You log in, connect your credit card and bank account (if applicable), see a list of all the transactions, then put check marks beside the entries that should go into your expense report.
As for receipts (who doesn't hate trying to keep track of those??!), in many cases the transactions contain an electronic receipt with all the necessary information. So in those cases you don't even have to worry about the paper receipt. If you do need to include a paper receipt, you can send it to Expensify in a couple ways - one of which is to just take a picture of it and send it from your phone.
Paul (with the help of Connie Chung) has tied in our GL accounts, and Expensify attempts to categorize your expenses based on what it can tell from the transaction. Which means you're often saved the step of trying to figure out what account to put your transaction under.
And -- not surprisingly -- Expensify is mobile, too. There's an app for every kind of mobile device. And when you use the app, when you take a picture of the receipt, the app will do the work for you.
Watch for more details from Paul. Soon, we'll all be doing expense reports that don't suck!
